Internal: Vendor Payment Request Form

This form should be used for all Association payments to Vendors when an invoice is not provided, such as when a contract down payment is needed.

Instructions: Complete this form in its entirety and attach all supporting documentation including receipts, and written approval for payment from at least one Board Member. Failure to supply all required documentation, including Board approval, will result in payment delays.

Hidden

Date(Required)

Are you the Community Association Manager?(Required)

Yes

Your Name(Required)

First Last

Your Email(Required)

Association Information

Association Name(Required)

Association Abbreviation(Required)

Manager Name(Required)

Name Last

Client Email Address(Required)

Payee Information

Vendor Name(Required)

Vendor Mailing Address(Required)

Street Address Address Line 2 City State ZIP Code

Payment Information

Total Amount Due(Required)

Distribution (Payment Amount Breakdown)(Required)

Please indicate the amount to be allocated to each GL based on the Client’s budget. Use the plus sign to add additional rows.

GL Code

Description

Amount

Instructions(Required)

Mail payment to Vendor address

Mail payment AND attachments to Vendor address

Return payment to:

Other:

Additional Information(Required)

Documentation

Proof of Board Member Approval Uploaded Below(Required)

Meeting minutes

Other:

Additional Information(Required)

File Upload(Required)

Attach all supporting documentation including receipts, and written approval for payment from at least one Board Member. The documents should be submitted as one combined .pdf file.

** Important reminder: failure to supply all required documentation, including Board approval, will result in payment delays. **

Drop files here or

Accepted file types: pdf, Max. file size: 10 MB.